Email Communications Policy
1. Purpose and Scope
This Email Communications Policy outlines how the World Federation of Right to Die Societies (“WFRTDS,” “we,” “us,” or “our”) uses email to communicate with our member societies, partners, supporters, and the general public. This policy applies to all email correspondence sent to and from domains owned by WFRTDS, including @wfrtds.org.
2. Subscription, Consent, and Opt-Out
We are committed to respecting your inbox and complying with global data protection regulations (such as GDPR).
- Opt-In: We will only add you to our newsletter or general mailing lists if you have explicitly opted in via our website or directly requested to be added.
- Opt-Out: Every mass communication or newsletter sent by WFRTDS will contain a clear, functional “Unsubscribe” link at the bottom of the email. You may also opt-out at any time by Contacting Us.
- Transactional Emails: If you contact us with an inquiry, we will use your email address solely to respond to your request. We will not add you to marketing lists without your consent.
3. Confidentiality and Sensitive Information
Due to the nature of our work, communications may involve sensitive topics.
- Do Not Send Sensitive Data: Standard email is not a fully secure method of communication. We strongly advise users not to send highly sensitive personal information, medical records, or private legal documents via standard, unencrypted email.
- Confidentiality: All emails sent by WFRTDS representatives are intended solely for the named recipient(s). Unauthorized review, use, disclosure, or distribution of our email communications is strictly prohibited.
4. Security, Phishing, and Spoofing
WFRTDS takes email security seriously.
- All outbound emails are scanned for viruses and malicious software. However, we cannot guarantee that any email is virus-free. Recipients are responsible for using their own virus protection software.
- WFRTDS will never ask for passwords, bank account details, or sensitive financial information via email. If you receive a suspicious email claiming to be from us, do not click any links or download attachments. Please report it by Contacting Us.
5. Record Retention
In accordance with our organizational policies and legal obligations, WFRTDS may retain email correspondence for operational, historical, or legal purposes. Emails are stored on secure servers with restricted access.
6. Contact Us
If you have questions about this policy or wish to report an email issue, please contact:
World Federation of Right to Die Societies